Key Takeaway:
- Sending resumes via email requires crafting the right message to grab employers’ attention and boost job prospects.
- Tailor the email content based on the situation, such as responding to job postings, networking, or speculative inquiries.
- Personalise the email by mentioning referrals, complimenting the recipient’s background, and highlighting relevant qualifications.
- Express enthusiasm, continued interest, and willingness to contribute value to the organisation.
- Maintain professionalism, pay attention to details, and proofread thoroughly before emailing.
Ever felt like your resume gets lost amongst the thousands of other resume emails?
Whether you are applying for business development jobs or any other job, sending your resume via email doesn’t have to be a mystery.
Sending your resume via email doesn’t have to be a mystery.
In this article, we’ve got the solution – 10 straightforward email templates for sending resumes.
Let’s explore these email templates for sending resumes and boost your chances of landing that dream job!
Top 10 Email Templates For Sending Resume
Sending your resume through email can be a game-changer in your job hunt. But, crafting the right message is essential.
We’ve got your back with these top 10 email templates, making sure your resume gets the attention it deserves.
1) Cold Email Template – Email Template For Sending Resume
This email template for sending resumes is essential for initiating contact with potential employers or networking contacts.
Subject Line: Exploring Opportunities: [Your Full Name]
I hope this email finds you well. My name is [Your Full Name], and I am writing to express my interest in connecting with professionals in the [mention industry or field] field.
Your background and expertise are inspiring, and I am eager to learn from your experiences. I have attached my resume for your reference and would greatly appreciate any insights or advice you can share.
Thank you for considering my message, and I look forward to a potential conversation or meeting.
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Craft a personalized introduction that establishes a rapport and connection with the recipient. Highlight how your skills, experiences, and passion align with your industry or field to demonstrate your potential value.
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2) Referral Email Template – Email Template For Sending Resume
This sending resume email template is vital when a mutual connection has referred you to a potential employer. It’s important as it establishes a connection and introduces you with a strong reference.
Subject Line: Referred by [Referrer’s Name]: [Your Full Name]
I hope this message finds you well. I have had the pleasure of being introduced to your organization by [Referrer's Name], who holds you in high regard. I am writing to express my sincere interest in [mention the job position or opportunity] at [Company Name].
Please find my resume attached for your reference. I am eager to explore how my skills and experiences can contribute to the success of your team.
Thank you for your time, and I look forward to the possibility of discussing my potential role at [Company Name].
Sincerely,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Clearly mention the mutual connection who referred you, as it adds credibility and helps establish a stronger initial bond. Focus on how your unique qualifications can contribute to the success of their team.
3) Response to Job Posting – Email Template For Sending Resume
This email template for sending resumes is essential when responding to a specific job posting. It’s crucial as it allows you to present your qualifications and apply for a job in a structured and professional manner.
Subject Line: Application for [Job Position] – [Your Full Name]
I hope this email finds you well. I am writing to express my strong interest in the [Job Position] opportunity at [Company Name], as advertised in [mention where you found the job posting]. Please find my resume attached, outlining my qualifications for your review.
I am excited about the possibility of contributing to your team and am confident in my ability to [mention key skills or experiences relevant to the job].
Thank you for considering my application, and I look forward to the opportunity to discuss how I can be a valuable asset to [Company Name].
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Refer to the specific job title and source where you found the posting to show your attention to detail. Emphasize your relevant qualifications, achievements, and transferable skills that make you an ideal fit for the role.
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4) Follow-up Email Template – Email Template For Sending Resume
This email template for sending resumes is essential when you’ve already sent your resume and want to check the status or express continued interest.
Subject Line: Application Follow-up: [Job Position] – [Your Full Name]
I hope this message finds you well. I wanted to follow up on my recent job application for the [Job Position] at [Company Name]. I am enthusiastic about the opportunity to join your team and wanted to inquire about the status of my application.
I remain committed to [Company Name]'s mission and the potential to contribute effectively to the team. If there are any additional details or documents required, please let me know, and I will promptly provide them.
Thank you for considering my application, and I look forward to the possibility of discussing how I can contribute to the success of [Company Name].
Sincerely,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Politely inquire about the status of your application, and demonstrate your proactive nature and eagerness to move the process forward.
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5) Networking Email Template – Email Template For Sending Resume
This sending resume email template is essential for reaching out to potential professional connections, which can lead to job opportunities.
Subject Line: Exploring Opportunities: [Your Full Name]
I hope this email finds you well. My name is [Your Full Name], and I am writing to express my interest in connecting with professionals in the [mention industry or field] field.
Your background and expertise are inspiring, and I am eager to learn from your experiences. I have attached my resume for your reference and would greatly appreciate any insights or advice you can share.
Thank you for considering my message, and I look forward to a potential conversation or meeting.
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Seek their insights, advice, and guidance within the industry, positioning yourself as an eager learner rather than solely focused on job opportunities.
Also Read: Top 7 Sales Email Templates You Need To Boost Your Business
6) Speculative Email Template – Email Template For Sending Resume
This email template for sending resumes is essential when you’re approaching a company without a specific job posting. It expresses your interest in potential future openings.
Subject Line: Exploring Opportunities at [Company Name] – [Your Full Name]
I hope this email finds you well. I am writing to express my keen interest in opportunities at [Company Name]. While I am not currently aware of any open positions, I believe my background in [mention key qualifications] could be of significant value to your organization.
Please find my resume attached for your reference. I welcome any discussions about potential roles or the opportunity to contribute to the success of [Company Name].
Thank you for your time and consideration, and I look forward to any potential future interactions.
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Show your excitement about the role and company, emphasising your strong interest and motivation to be a valuable addition to their team.
7) Thank You for Considering My Resume Email Template – Email Template For Sending Resume
This email template for sending resumes is crucial after submitting your resume to express gratitude and reinforce your interest in the position. It’s important as it leaves a positive impression on your employer.
Subject Line: Appreciation – [Job Position] Application
I hope this email finds you well. I want to extend my sincere gratitude for considering my application for the [Job Position] at [Company Name]. The opportunity to contribute to your team is genuinely exciting, and I am enthusiastic about the potential collaboration.
Please do not hesitate to reach out if you need any further information from me. I am eager to discuss how my skills and experiences align with the requirements of [Company Name].
Thank you once again for your consideration, and I look forward to the chance of working with [Company Name].
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
When sending your resume, express your enthusiasm for the position, and highlight a few key qualifications.
8) Request for Feedback Template – Email Template For Sending Resume
This email template for sending resumes is vital when you’ve received no response to your application and wish to inquire about its status.
Subject Line: Application Status Inquiry – [Your Full Name]
I hope this message finds you well. I am writing to inquire about the status of my application for the [Job Position] at [Company Name]. I am enthusiastic about the opportunity and am eager to know the progress of my application.
If possible, I would greatly appreciate any feedback or updates on my application status. Your insights will be valuable as I continue to explore opportunities aligned with my qualifications.
Thank you for your time, and I look forward to your response.
Sincerely,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Politely inquire about the status of your application, and show your continued interest and commitment to the opportunity.
9) Job Fair Email Template – Email Template For Sending Resume
This email template for sending resumes is essential when you’re applying to companies at a job fair or networking event. It’s crucial as it introduces you professionally and highlights your qualifications.
Subject Line: Connecting at [Job Fair/Event Name] – [Your Full Name]
I hope this email finds you well. It was a pleasure to meet you at [Job Fair/Event Name] and learn about [Company Name]. I was particularly impressed by your [mention something specific about the company].
I have attached my resume for your reference and would welcome the opportunity to explore how my skills and experiences can contribute to your team.
Thank you for your time and the insights you provided, and I look forward to the potential of further discussions.
Best regards,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Reference the specific event where you met and detail about the company that resonated with you, showcasing your attentiveness.
10) Resume Withdrawal Email Template – Email Template For Sending Resume
This email template for sending resumes is essential when you’ve decided to withdraw your application due to various reasons. It’s important to maintain professionalism and keep the door open for potential future opportunities.
Subject Line: Application Withdrawal – [Your Full Name]
I hope this email finds you well. I am writing to formally withdraw my application for the [Job Position] at [Company Name]. I want to express my deep appreciation for considering my application.
Due to unforeseen circumstances, I must adjust my current career path. I apologize for any inconvenience this may cause and appreciate your understanding.
Thank you once more, and I hope our paths may cross again in the future.
Sincerely,
[Your Full Name]
[Your Contact Information]
✔️ Added Facts
Clearly and concisely state your intention to withdraw your application, maintaining professionalism and respect for their time. Leave the door open for potential future opportunities by expressing your appreciation and hope for crossing paths again.
5 Best Practices For Writing Resume Email Templates
Sending your resume via email is a common practice when applying for jobs. Furthermore, doing it right can significantly impact your chances of landing that dream position.
Here are five best practices to consider when crafting resume email templates:
1) Put your cover letter in your email
When sending your resume, it’s an excellent practice to include a concise cover letter in the body of the email. A well-written cover letter allows you to introduce yourself effectively.
Moreover, this approach saves the hiring manager time and gives them an immediate preview of your qualifications.
💡 Important Tip
When sending your resume, express your enthusiasm for the position, and highlight a few key qualifications.
2) Use a professional-looking email address
Your resume email address reflects your professionalism. Ensure your email address is straightforward, preferably using your name or a variation thereof.
💡 Important Tip
Avoid using quirky or unprofessional email addresses that might not leave the best impression.
3) Address the hiring manager by their name
Whenever possible, address the hiring manager by their name in the resume email salutation. It personalizes your message and demonstrates your attention to detail.
If the job posting doesn’t provide a name, a simple “Dear Hiring Manager” or “To Whom It May Concern” can suffice.
💡 Important Tip
Choose an email address that combines your name and is professional, making it easier for employers to reach out and remember you.
4) Add a LinkedIn URL, personal website, or portfolio link
Include links to your LinkedIn profile, personal website, or online portfolio. These links offer the hiring manager an opportunity to explore your qualifications further.
This includes your professional network, recommendations, and a deeper dive into your work and experiences.
💡 Important Tip
Ensure your LinkedIn, personal website, or portfolio is up-to-date and showcases your skills, making it easy for employers to learn more about you.
5) Proofread your email
Typos and grammatical errors can leave a negative impression. Before hitting send, thoroughly proofread your resume email. Consider using spelling and grammar tools to ensure accuracy.
A polished and error-free email reflects your attention to detail and commitment to professionalism.
💡 Important Tip
Before sending your resume email, triple-check it for spelling and grammar mistakes, and consider using a reliable proofreading tool to catch any overlooked errors.
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Conclusion
And there you have it! These 10 email templates for sending resumes are your ticket to job-seeking success.
Crafting the perfect email template for sending resumes can make all the difference in the competitive world of employment. These templates are your handy tools, helping you stand out and make a great impression.
So, go ahead, use these email templates for sending resumes, and take that important step towards landing your dream job. With the right resume email template, you can confidently send out your resume and increase your chances of securing the job you’ve been aiming for.